Workflowy |Note, List, Outline

4.7
9.03K reviews
500K+
Downloads
Content rating
PEGI 3
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About this app

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
⚡️ Capture notes and ideas in an instant
🏷 #Tag and @assign items for easy access
✅ Mark to-do tasks with one-swipe completion
📷 Upload photos and files from your device
🪆 Organize complex ideas with infinite nesting
🏄 Manage your activities using kanban boards
🌎 Share notes and collaborate in real-time
🔍 Filter your entire Workflowy in seconds
🔗 Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices📱🖥 and auto-saves all your data 💾 . No more missing notes or lost files

Workflowy is used by 🗣

➜ Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
➜ Farhad Manjoo, the New York Times technology columnist
➜ Slack's founders
➜ Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
➜ Ian Coldwater, Open Source Security Foundation board member
➜ Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights ✨
•Infinitely nested lists
•Works offline
•Automatically syncs with desktop and web versions
•Simple document sharing and permissions
•One swipe item completion
•Kanban boards
•Global text search
•Expand and collapse lists
•Tap and drag to move items around
•Highlight text, color tags
•Tag and assign items
•Mobile keyboard shortcuts
•Mirrors (Live copy)
•MFA (Multi-factor authentication)
•Item starring
•Date tags
•YouTube and tweet embeds
•Auto-backup to Dropbox
Updated on
May 6, 2025

Data safety

Safety starts with understanding how developers collect and share your data. Data privacy and security practices may vary based on your use, region, and age. The developer provided this information and may update it over time.
This app may share these data types with third parties
Financial info, App activity, and App info and performance
This app may collect these data types
Location, Personal info and 4 others
Data is encrypted in transit
You can request that data be deleted

Ratings and reviews

4.8
8.49K reviews
Emilia Mlynarcikova
April 24, 2025
Amazing app with a very intuitive and minimalistic design. I can't praise it highly enough. It has all the features I need for planning & I've been using it daily for a long time. You have lots of freedom to implement your own workflow. Sometimes it takes closing and reopening the app to sync but that's a very minor issue given how smoothly it runs otherwise even on an older phone. I appreciate so much that there is a great free plan and reasonable pricing. Thank you to the developers 💙🙌🏻🥰
11 people found this review helpful
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Mand
July 10, 2021
Glad I checked what it would cost me if I fell in love with this app, before I did fall in love with it! Exploring it would have been a waste of time. Looks good, but I require regular auto backup and that's behind the paywall. £50/year for premium is too much - I'm not a business, I'm a private individual with no income. My budget's more like £10-15/year and that's what I'm currently paying for a rival task manager. I got itchy feet, but am happy enough with that one to live without WorkFlowy.
58 people found this review helpful
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A Google user
October 3, 2019
Very good. Have a lot of notes in this application. Using it for work as a knowledge base, keep all my to-do notes in priority and nested order, plan Christmas presents, keep a diary, and generally run my life through this application. In principle it is quite simple but the features enable easy organisation of hierarchical lists, which make it a powerful tool for me.
9 people found this review helpful
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What’s new

In this edition:
- Bug fixes and improvements.

Loving the app? Rate us to make it official.
Need assistance or have ideas to share? Connect with us on Twitter @WorkFlowy, Reddit at r/Workflowy, or visit the Workflowy Blog/Help Center.
We're always listening.